FAQs

There are many ways to make an outright gift of cash or another personal asset. Please have the donor visit our Break Through website to learn more.

Please have the donor email our Gifts and Records Team and a member from the team will be glad to assist.

All contact information updates can be emailed to [email protected].

The check should be brought to Millikan Library 3rd Floor lockbox in the copy room. Please include a gift processing form.

How are checks processed during winter break?

Checks are processed during winter break with the exception of Christmas Day and New Year's Day. The check should be brought to Millikan Library 3rd Floor lockbox in the copy room. Please include a gift processing form.

How are checks processed during our stay-at-home orders?

If you have a donor's check on hand, please mail the check with a completed gift processing form to the following address:

California Institute of Technology
Attn: Gifts and Records
1200 E. California Blvd.
MC 5-32
Pasadena, CA 91125

or inter-office the check and gift processing form to MC 5-32.

Please contact a member of Gifts and Records if you have any additional questions.

Gift-in-kind policies can be found here. All gifts-in-kind should be processed using the Gift-in-kind form.

Gift agreements should be coordinated with AAR. The development officer for the respective division should be notified to arrange for the drafting of a gift agreement. Because agreement language is reviewed by the Office of General Counsel, and may change from time to time, no gift agreement should be drafted without AAR involvement.

How do I process a gift to the right PTA?

If a gift was processed to the wrong PTA, please email our Gifts and Records Team and provide the correct PTA. For internal PTA transfers, please contact your division's Fund Accountant in the Controller's Office.

How long will a gift take to show in my PTA?

Gift funds are budgeted to the respective PTA the next morning after they are recorded and posted in Advance. For PTAs that have not yet been established, funds may be held temporarily in the AAR holding account until a PTA is finalized.

How do I find out what gifts have been budgeted to PTAs that I manage?

Monthly division reports are provided to the Division Chair and Division Administrators. Cognos will also provide up-to-date budgets for your PTAs.

Other questions regarding your PTA?

You can contact our Gifts and Records team regarding any other inquiries about your PTA.